February 2015 Executive Committee Meeting

In attendance: Lynda Smith, Paul Patton, Jeremy Bowman, Michael Pistrui, Daniel Williams, Barb Harrison, Patrick Gordon, Jackie Warmke, Lois Whealey, Laura Mitchell, Roberta Roberson, Natalie Barman

Call To Order: 12:10

Leadership Covenant read by members

Review Prior Minutes: Motion to accept: Jackie, Seconded Natalie. No opposition.

Minister’s Report: Don Rollins to preach here in May. He is also interested in becoming an Affiliated Community Minister (discussion re this process to happen at future date after Don preaches at UUFA)

Treasurer’s Report: Many evenings spent setting up books, accounts, procedures, processes. Big thanks to Laura, Michael, Patrick, and Jeremy!

Old Business

Annual business meeting planning underway.

Finance committee to get budgets from committees—by Feb 15th.

All info (budgets, agenda, etc) for the general business meeting needs to be with Roberta by Feb 18th.

New Business

Re bylaws, Paul: motion: board to have meeting with bylaw committee to discuss new bylaws. Seconded Roberta. No opposition.

UUA certification and vote on social justice issue due tomorrow: Laura motion to vote yes on Reproductive Justice issue. Lois seconded. No opposition.

Pat advised we have 50 voting members in the congregation.

Committee Reports

Programming/RE Natalie: Children’s program following SOTSL program. Natalie appreciates having children involved in upstairs Sunday programs. Long term planning underway. Need babysitter for young ones. Natalie to talk with Jessie about Adult RE. Natalie to put together a budget. Paul reports that programming is scheduled through June.

COM/Membership Membership: revisiting game day and considering other non-Sunday service activities.

Facilities/Endowment: Kitchen update underway. Paul motion, Natalie seconded to tour the proposed new kitchen space after meeting. No opposition. Clean up day went well. Patrick talked about budgets and future facilities projects—insulation, doors.

Standing on the Side of Love: Lois advised that $370 raised through Guest At Your Table.

Adjourn: Roberta motion, Barb seconded 1:45

December 2014 Executive Committee Meeting

In attendance: Paul P, Jackie W, Lynda S, Michael P, Wenda S, Sam P, Sarah M, Barb H, Roberta R, Pat G, Daniel W, Jeremy B, Natalie B.

Ministers  report: See attached. Don Rollins is seeking religious community support for his at risk youth program. $250 donation and he will come once a year to talk about his ministry. Will discuss in future.

Old Business

Key Policy – draft update from 11/2 meeting—Accepted Sam motion, Natalie seconded.  Will be published in Greensheet and on web.  If you don’t get yours, get in touch with Sam.  Make your end of the year tax deductible donations NOW!

New Business

Finance policy – Finance committee’s newly drafted policy done with a view to clarifying process and procedures of finance team.  OMD and Finance committee ideas could be merged.  Records are in excel at the moment.  Conversion to Quickbooks will take time—it’s ongoing.  Finance and IT folks could meet and sort out a way to facilitate.

Annual Mtg. – Nominating Committee (3 people) Meeting is March 15th  Wenda nominated Dru Evarts, Jeremy Bowman, Roberta Roberson.

Committee Reports

RE /Programming – Natalie & Paul.   Teachers and Erik recognized for their service.  Sarah and Elli’s last Sunday.  Natalie needs a couple of people who are willing to be on the committee.  Sunday programming done through April.

Facilities & Communications – Patrick, Michael & Daniel.  Greensheet needs articles—once in, can start publishing again.  Entries needed before end of month.   Bathrooms underway—will be done by Breakaway.

COM & Membership – Jessie and Michael.  Survey well underway—results by end of January.

Winter Breakaway – Barb & Paul.  Meeting on Friday afternoon and Saturday to decorate/setup

Leadership Training on November 3

Following the service, committee chairs and other congregational leaders are invited to stay to learn about our new electronic data systems which include Elvanto and posting information to the on-line Greensheet, Please bring your electronic device (laptop or tablet) with you. Please note that this will be taking place at the Athens Community Center.

Leadership Training: Using the On-Line Greensheet!

Training for leaders and others who need to utilize the new on-line Greensheet blog will be held on Thursday, September 5 at 7pm. If you have a laptop or tablet, please bring it with you! The training is tentatively scheduled to be held at the fellowship, but may be moved if our WiFi is not installed by then. Please contact Sonja Coble (coble@columbus.rr.com) for more information.

UUFA Leadership Annual Retreat – Saturday June 8 – 2-7 pm

It’s time again for the annual UUFA Leadership retreat. We are nearing the end of our fellowship year as of June 30 , 2013. Each year we strive to bring leaders together to reflect upon the year’s accomplishments and set plans in place for the coming year. All members are welcome to attend but we especially want to have representation from the leaders of UUFA. This year’s retreat is set for Saturday , June 8th from 2pm – 7pm at the fellowship. We’l break for a late afternoon meal so please bring a potluck dish to share.

For Questions please contact Barb Harrison – 740-707-6197 or harrisob@ohio.edu

May Programming Meeting Moved to April 30

Due to scheduling conflicts, the May programming meeting has been moved forward a week, to Tuesday, April 30 at 6:30pm at the fellowship. We welcome anyone who is interested in planning and/or leading Sunday morning services. Also, if you have ideas for programs or speakers, send them along to the committee by email (programming@uuathensoh.org) or through any of the committee members: Sonja Coble, Roberta Roberson, Jackie Warmke, Kimberly Wagner, Pat Gordon or Evan Young.

‘Vision meeting’ to involve leaders for planning session March 26

The Executive Committee is calling a special meeting on Tuesday, March 26, for committee chairs and other leaders (as well as anyone else choosing to attend) in order to plan for the coming year.

The Executive Committee members, chairs of other committees (or persons designated by them), and others interested in Fellowship planning will:

  •  engage in discussion of how we can improve communication with one another;
  • share ideas for the upcoming 2013-14 pledge campaign.

Those attending may an appetizer or dish to share. Dessert and beverages will be provided. The chair or some other delegate is expected from each at this meeting, which is also open to other interested people.

For a complete listing of committees, please go to: http://www.uuathensoh.org/new/members/committees.htm